2026-124811 - Office & Project Coordinator – QLD

Fri, 06 Mar 2026 01:53:03 Z

Profissão : ASSISTÊNCIA/Office Manager
Contrato : Contrato sem prazo fixo
Descrição do emprego :
Freyssinet Australia is seeking an organised, proactive and detail‑focused Office & Project Coordinator to support our growing QLD operations. This is a key role in ensuring the smooth running of our office and assisting our project teams across a wide range of administrative, coordination and operational activities.

Reporting to the QLD Regional Manager, you will be an essential point of support for the team, coordinating onboarding, assisting with project administration, managing systems, engaging with suppliers, and helping maintain a safe, professional and efficient working environment. Key Responsibilities Coordinate day‑to‑day office operations to ensure a professional, efficient, and well‑run workplace. Welcome and sign in visitors, ensuring compliance with internal procedures. Provide comprehensive coordination and project support including documentation, procurement, filing, and information management. Manage onboarding tasks for new employees including inductions, booking medicals, training, and maintaining accurate HR documentation. Arrange travel and accommodation for office and site personnel. Support accounts payable processes, payroll coordination, and purchasing of office, warehouse and project‑related items. Work closely with the QLD HSE Lead on return‑to‑work coordination and emergency management procedures. Liaise with internal support functions including HR, Finance, Payroll, QSE and IT to ensure smooth regional operations. Maintain office and off‑site filing systems, leases, storage records, tender documents and project folders. Coordinate external service providers (cleaners, security, maintenance contractors) and manage office equipment repairs. Assist in preparing tender submissions with Business Development Managers and Bid Coordinators. Organise office events, meetings, and team functions. Liaise with co‑tenants (Menard, ConeTec) and provide general office support including room bookings, catering and kitchen/office upkeep. Skills & Competencies Strong communication skills with the ability to engage professionally with internal and external stakeholders. Excellent attention to detail and commitment to delivering high‑quality outcomes. Strong organisational and coordination skills, with the ability to prioritise and adapt to changing demands. Confident working with systems, processes and detailed documentation. Team‑oriented mindset with willingness to support colleagues where needed. Proactive approach to continuous improvement and working smarter. Understanding of Health & Safety obligations and ability to support safety processes. Ability to manage contract and administrative requirements accurately. Qualifications & Experience Minimum 3 years’ experience in coordination, onboarding or administrative roles. Proficient in Microsoft Office (Word, Excel, Outlook). Experience in construction, engineering or project‑based environments is highly beneficial. Experience with finance or payroll systems is an advantage. Strong general computer literacy and confidence learning new software. On‑site exposure is desirable but not essential.
Cidade : Eagle Farm QLD, Australia
Nível de escolaridade mín. exigido : Ensino médio e/ou tecnólogo- completo

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2026-124811 - Office & Project Coordinator – QLD