BA Blacktop Ltd. is looking for an Administrative Assistant to support our Accounting Department at our Powell River, BC office.

JOB PURPOSE

The Administrative Assistant is the first point of contact for the company. This position’s duties and responsibilities are to ensure the front desk welcomes guests positively in person/via phone and executes all administrative tasks to the highest quality standards.

KEY TASKS AND RESPONSIBILITIES

• Answer, screen, and direct telephone calls
• Provide general administrative support for office staff
• Prepare correspondences and documents
• Receive and sort mail, deliveries, and couriers
• Order and maintain office supplies for building
• Perform other administrative tasks as assigned
• Assist with accounting tasks such as data entry, coding and filing
• Processing Accounts payable invoices
• Process Accounts Receivable invoicing
• Coordinate travel plans for operations teams
• Processing expense reports
• Running errands as needed
• Assist with personal tasks for managers and superintendents
• Ensuring the office remains clean, organized, and presentable
• Handling sensitive information in a confidential manner
• Assisting with basis bookkeeping tasks

QUALIFICATIONS

Essential Qualifications

• 3-5 years’ experience in a similar role
• Experience using a multi phone line system 
• Attention to detail to ensure that all company memos are free of any errors
• Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone
• Proficiency with Microsoft Office (Excel, Word, Outlook)

Desirable Qualifications

• Post-secondary education – certificate/diploma (Business Administration)
• Experience in construction environment
• Entry level accounting 
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.
• Flexibility to be able to move between activities and duties quickly if priorities change

ADDITIONAL COMMENTS ON THE ROLE
The Administrative Assistant is comfortable with multitasking and assisting the Accounting department with clerical tasks. They are able to communicate ideas for improving company administrative processes.

Pay: $55,000 - $60,000 per year

Location: Powell River, BC