Overview: This role provides leadership and management in the commercial and contractual administration of subcontracts for engineered equipment, site works, professional services, and permanent plant materials. The Project Subcontract Administration Manager will oversee a portfolio of approximately 250 individual subcontracts, valued at around 1 billion Canadian dollars. The role involves managing a team of field subcontract administrators and coordinators, working closely with senior project management, engineering management, and design professionals.

Key Responsibilities:

• Develop and manage comprehensive subcontract and material contract administration procedures from inception to completion, ensuring all processes are streamlined and efficient.
• Serve as the primary point of contact for all subcontract and material contract administration matters, providing clear and consistent communication to all stakeholders.
• Ensure strict compliance with contract provisions, assisting contract handlers with drafting and managing contract correspondence to maintain clarity and accountability.
• Oversee the preparation and management of change orders, ensuring accurate identification of claims and effective contract administration.
• Manage all aspects of subcontract payment provisions, including the review and approval of payments to ensure timely and accurate disbursements.
• Resolve subcontractor grievances and claims promptly and fairly, maintaining positive relationships and minimizing project disruptions.
• Review subcontractor claims and contracts meticulously to ensure they conform to project policies and standards.
• Administer and maintain subcontract management systems, ensuring data integrity and accessibility for all project team members.
• Communicate and enforce subcontracting policies and procedures to the project team, ensuring everyone is informed and compliant.
• Provide comprehensive training to project team members to ensure adherence to subcontracting policies and procedures, fostering a culture of continuous improvement and compliance.
• Collaborate with senior project management, engineering management, and design professionals to align subcontract administration with overall project goals and objectives.
• Monitor and evaluate subcontractor performance, providing feedback and implementing corrective actions as necessary to ensure high standards are maintained.
• Lead and mentor a team of field subcontract administrators and coordinators, fostering a collaborative and high-performing work environment.
• Stay updated on industry trends and best practices in subcontract administration and management, incorporating relevant insights into project processes

• A Master's degree is preferred. A BA/BS in business, engineering, supply chain management, construction management, or a related field is required.
• A minimum of 10-15 years of experience in engineering and/or construction or equivalent field experience, demonstrating a deep understanding of industry practices and standards.
• Extensive knowledge of equipment and materials commonly used in Design and Build projects, ensuring effective management and procurement.
• Familiarity with the Canadian construction industry and the Ontario Construction Act, including relevant regulations and compliance requirements.
• Detail-oriented, flexible, and highly motivated with a strong work ethic and professional demeanor, capable of adapting to changing project needs and priorities.
• Effective time management and organizational skills, with the ability to prioritize tasks and manage multiple responsibilities efficiently.
• Ability to perform multiple tasks efficiently and accurately, maintaining high standards of quality and precision in all work.
• Excellent interpersonal, written, and verbal communication skills, enabling clear and effective interaction with team members, subcontractors, and stakeholders.
• A team player who can also work independently to meet deadlines, goals, and objectives, demonstrating self-motivation and initiative.
• Strong leadership and people management skills, with the ability to inspire and guide a team towards achieving project goals.
• Advanced knowledge in risk evaluation, claims mitigation, and dispute resolution, ensuring proactive management of potential issues and conflicts.
• Strong leadership, management, communication, and coaching skills, with a focus on developing and mentoring team members.
• Proficiency in subcontract management systems and related software, ensuring efficient administration and data management.
• Commitment to continuous learning and professional development, staying updated on industry trends and best practices.