JANIN ATLAS, a subsidiary of VINCI Construction Grands Projets, part of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring a

Document Control Lead

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve:

• A 1.5 km-long tunnel, built by a pressurized TBM (10.15 m diameter slurry TBM);
• Two vertical shafts (onshore and offshore);
• An offshore modular intake structure, resting on the lakebed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

Develop document management process, lead and manage document control team, procedures and information management systems in support of the Design and Construction, among other departments.

Beyond implementing and managing the EDMS, this role will require hands-on and pure doc control activities before managing the document control team.

Concretely, your tasks will be:

• Work in close interface with IT head office persons of JV partners and with supplier of the EDMS.

• Manage the implementation of the document management process, beyond the EDMS, even if participating actively in EDMS parameterization (workflow, codification, architecture, interfaces with Designer, Client...).

• Implement, update and/or improve Engineering document control procedures to meet internal and external compliance requirements.

• Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…).

• Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants.

• Management of Digital Document Platforms and user’s access.

• Ensure that internal document controls procedures are established and followed. Enforce document control requirements and rules for standards.

• Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.

• Distribute electronic and hardcopy documents, submittals, transmittals, and correspondence to defined recipients.

• Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments.

• Examine documents, such as blueprints, drawings, change orders, and specifications for general completeness and accuracy of data.

• Confer with document originators or appropriate personnel to resolve discrepancies with documents.

• Post changes to documents, especially construction drawings

Your skills: 

• Around 10 years’ experience in major construction project in position of Doc Control manager, including process development and managing a team.

• Preferable experience in document management software such as Autodesk Construction Cloud, ProjectWise, Procore, eBuilder, A-Site, InEight.

• Proficiency in MS Office (Outlook, Word, and Excel), Bluebeam, SharePoint and Power BI.

• Must possess excellent organization and communication skills, both oral and written.

• Ability to assume responsibility, interface and communicate effectively with others is essential.

• Project management and administrative skills necessary to plan, organize, coordinate, and control the development and execution of many projects – including cost and schedule control.

• Knowledge of structured project management or project development and execution process required.

• Excellent rigor and clarity.