JOB TITLE: Site Administrator - 6 Months Fixed Term Contract 

FUNCTION: SB3 - HS2

ROLE LEVEL: Reports to: Site Project Manager  

LOCATION: Allocated Project - Birmingham 

 ROLE PURPOSE:

Undertake a full range of administrative duties to ensure an efficient service is delivered. To include: Inputting site operational information into relevant spreadsheets
Inputting site allocation data into relevant spreadsheets – staff, labour, materials & plant
Uploading site documents to BC – working with the SB3 document control team
Maintain and update office notice boards with relevant information
Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
Maintain site registers for briefing attendance / H&S inductions
Act as the first point of call for the client’s Office Administrator
Responsible for ordering and distribution of Personal Protective Equipment for site team
Perform general office duties such as ordering office supplies
Daily input and management of hours worked for all site operatives and site staff, and feeding into People Allocation Sheet
Daily updating Plant/Equipment Allocation Sheet
Collection and submission of Plant and Equipment Maintenance Sheets
Calculation and submission of total hours worked
Daily updating of Materials Received Allocation Sheet
Calculation and submission of total number of deliveries
Coordination with Finance Team regarding deliveries e.g paperwork collation and inputting
Data input from site activities to reports and records
Coordination with Site Management and Resources Team regarding staff and operative training schedule
General administration e.g photocopying, scanning, and filing
Ordering office supplies and stock check
Supporting Project Manager and Engineers with report writing/collection of data
Play an active part in the continuous improvement of administration processes and duties.
Maintaining Absence/Sickness/Holiday trackers for the Blue Collar employees.
Collection and submission of sub-contractors’ timesheets to the respective agencies
Generating and submitting all procurement site requisitions through forms, R12 and catalogue and keeping track of all goods received through requisition trackers.
Supporting the commercial team with monthly updates on hired items and labour hours.

PERSONAL QUALITIES AND EXPERIENCE

• The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.
• A thorough knowledge of Microsoft Office, including Word, Excel, Outlook. Knowledge of document control systems preferable – Business Collaborator, PIM etc
• Strong organisational, time management and workload prioritisation skills.
• Attention to detail and accuracy.
• Work well within a team environment but also capable of working without supervision.
• Enthusiastic and proactive with a willingness to learn.
• Works well under pressure
• Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.
• Excellent communication skills with the ability to quickly establish and maintain strong relationships across all levels.
• To be resilient with a positive and confident approach