Purpose of the job

To provide support to the SHE  department. This involves a diverse range of duties including supporting compliance with our processes, providing purchasing & financial administration support, preparing correspondence, reports / presentations, handling information requests, planning conferences / meetings, maintenance of company systems and reporting.

Our work must be done in a safe and sustainable way and the postholder will role model our exemplary SHE standards.

Reports to

Head of SHE.

Key Accountabilities

To assist the Head of SHE:

·         To analyse and report output from SHE systems and tools for risk management

·         To assist in ensuring NUVIA’s ISO 14001 and ISO45001 accountabilities are met

·         To monitor and provide administration of the following:

o   The SHE intranet pages

o   UNOR System

o   Chemical Management System

o   Cardinus Display Screen Equipment (DSE) Platform

o   Cardinus Driver safety Platform

o   SHE management system documentation

o   Corporate policy review, ensuring adherence to document review timelines

·         To prepare data and reports from, and maintain data within, relevant corporate reporting tools

·         To ensure SHE communications are communicated to the business

·         To support the corporate policy review process

Occupational Skills and Knowledge

·         Qualifications up to GCSE Level or equivalent (A-C or 4-9)

·         Experience of working in a highly regulated corporate environment

·        IOSH qualification (desirable)

·         Strong IT skills required, especially Microsoft Word, Excel, PowerPoint, Adobe and Teams.

·         Excellent written and spoken communication skills

·         Excellent organisational skills; able to prioritise workload

·         Strong attention to detail; takes pride in work

·         Experience or awareness of SHE in a corporate environment is desirable

Duties and Requirements

·         To work independently, with supporting guidance, across a range of topics of importance within SHE.

·         To support wellbeing activities; form part of the wellbeing working group.

·        To respond to and initiate enquiries (questions regarding purchasing, personnel, facilities, administration, specialised programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible. 

·        To perform specialised administrative duties required to support the department, using discretion to make judgments based on operating guidelines. To support in sensitive matters that may arise from specialist work.

·        To support purchasing requirements for department, researching items and obtaining price quotes, entering information into business systems, receiving purchase orders, and maintaining key information as required.

·         Assisting with the preparation of presentations, reports and other required documents.

·         To escalate matters to specialist managers as and when required.

·         To undertake any other duties, as may from time to time be required, commensurate with the level of the role.

·         Travel will be required as and when necessary.

·         The ability to hold security clearance (SC Clearance) .