Purpose of the Job

The HR Administrator supports all areas of HR in the delivery of people solutions to the wider Nuvia business.

Reports To

HR Manager.

Key Accountabilities

Administration of the day-to-day HR functions and duties, including but not limited to:

·       Management of the HR and Pensions e-mail inbox.

·       Processing of new starters through tasks such as:

o   creating offer letters and Written Statements of Particulars,

o   updating the relevant company systems,

o   requesting pre-employment medical questionnaires,

o   transacting appropriate employee benefits.

·       Processing of leavers through tasks such as:

o   resignation acknowledgements,

o   updating the relevant company systems of leave dates,

o   carrying out exit interviews as appropriate.

·       Processing of changes to employees’ Terms & Conditions in line with relevant weekly/ monthly Payroll/ Nuvia deadlines.

·       Processing of Payroll changes including:

o   liaising with the external Payroll service,

o   creating letters to individual employees as needed,

o   answering queries for employees relating to pay.

·       Processing of Purchase Orders to support the HR function with the timely payment of invoices.

·       Processing of sickness absence through tasks such as:

o   reviewing/ inputting of data/ forms as received from across Nuvia,

o   ensuring pay data is correct for those on short- or long-term absence,

o   escalating concerns re absence issues to the HR colleague responsible for that cost centre.

·       Running of scheduled and ad hoc reports to support the HR team, such as:

o   payroll reports in order for the external payroll service to pay both weekly and monthly paid colleagues accurately,

o   diary notes (reminders of actions that are now due processing),

o   monthly (NUVIA) reporting re employee numbers, starters/ leavers, workforce statistics (age/ gender), training statistics etc,

o   group (VINCI) reporting.

·       Supporting the HR team with other business administration tasks, such as:

o   Occupational Health requests,

o   Cycle-to-Work Scheme

o   the private healthcare scheme.

·       Handling employee queries as appropriate, and external queries as needed.

Skills and Knowledge Requirements

Essential skills:

·       Either CIPD accredited or working towards a CIPD qualification or prepared to work towards a CIPD qualification.

·       Practical administrative experience.

·       High level of numeracy and literacy required – good passes at GCSE level (or equivalent) in Maths & English.

·       Honesty, integrity and ability to maintain confidentiality.

·       Strong written and verbal communication skills as reflected in reports, letters, e-mails, answering of queries. Able to build rapport with colleagues inside and out of HR.

·       Data entry and typing skills with strong attention to detail.

·       Team worker, ‘customer’ focused.

·       Dependable/ reliable.

·       Wants to learn, accepts feedback in the spirit it is given.

·       Must be very proficient with MS Office – Outlook, Word & Excel in particular.

Desirable skills:

·       Adept at problem-solving, including being able to identify potential issues.

·       Strong time management ability, setting self-targets and prioritising work appropriately.

Nuvia UK is committed towards equality in employment.